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Bid Definitions
Phone or Fax
Whenever a material, supply or service has an estimated delivered cost of up to $2,500 (micropurchase) or up to $10,000 (a small purchase) quotations may be sought by telephone
or facsimile.
Invitation For Bid (IFB)
Whenever a material, supply or service has an estimated delivered cost of over $10,000, an Invitation For Bid (IFB) may be used. An IFB is a solicitation document used in sealed
bid procurements. Pace uses an IFB when all of the following conditions are present:
- Specifications and Purchase Descriptions Are Clearly Defined and Complete
- No Discussions With Offerors Required
- Reasonable Expectation of Receiving More Than One Bid
- Fixed Price Contract Will Be Used
- Award Made on the Basis Of Price and Price Related Factors Alone
Request For Proposal (RFP)
Whenever a material, supply or service has an estimated delivered cost of over $10,000, a Request For Proposal (RFP) may be used. An RFP is a solicitation document used in
other than sealed bid procurements. Pace makes use of an RFP when any one of the following conditions are present:
- When an IFB Isn't Appropriate
- Adequate Specifications Not Available
- Discussions With Offerors Needed
- Award Based on Both Technical and Price Evaluation
Letter of Interest and Qualifications (LIQ)
Whenever Architectural and Engineering (A & E) and related services are required at any dollar level, a Letter of Interest and Qualifications solicitation document is used
to procure the services. An offeror is selected based on qualifications alone and then a fair and reasonable price for the services is negotiated. If a fair and reasonable
price cannot be negotiated with the most qualified firm, then negotiations with the next most qualified firm are conducted, etc. A&E services are those professional services
of an architectural or engineering nature, which are required to be performed or approved by a person licensed, registered, or certified to provide such services.
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