Employment Opportunities

Administrative Assistant

Job Description:
As directed by Chief Internal Auditor, types reports, correspondence, memos, and spreadsheets using Microsoft Office. Takes and prepares minutes for Audit Committee meetings and prepares meeting package. Proofreads reports prior to issuing. Types, prepares, updates, copies and distributes the: Annual Internal Audit Plan booklet, quarterly Internal Audit Progress reports, FTA Triennial correspondence, Manager's Workshop, Risk Assessment, Control Self-Asessment, and Top Concerns correspondence and feedback. Informs divisions and contract carriers of daily random drug and alcohol test requirements. Assists with farebox audits including administrative work organizing and planning, also helping auditors with counting and recording farebox cash. Prepares, reviews, and tracks budget expenses. Responsible for department purchasing card expenditures, reconciliation, ordering office supplies and related monthly reports. Records receipt of department purchase orders in Oracle. Prepares check requests, training requests, and maintains files and time reports for all department staff. Tracks work, leave, and comp time of staff for bi-weekly payroll timesheets. Maintains attendance records. Enter time summary and report templates into TeamMate. Prepares draft memos and quarterly reports, and updates the recommendation log. Assists staff with audits. Schedules appointments, company cars, conference rooms. Opens and distributes daily mail. Generates Telephone Call Accounting Reports. Conducts Internet research as necessary. Other duties as assigned.

Qualifications:
High School diploma. Three years progessively responsible secretarial experience and typing/PC proficiency equivalent to the level of Administrative Assistant. Excellent written and verbal communication skills. Ability to work on complex assignments with multiple deadlines and changing priorities. Basic automated spreadsheet development skills. A good work history.